Setup Guidelines for Meetings and Events Guide [2020]

Setup Guidelines Meetings Events Guide

Details – Details – DetailsContents1 Details – Details – Details1.1 Finalizing 30-Days in Advance2 Function Specifications3 Vendor and Service Provider Documents4 How to estimate space needed for meeting and function setups4.1 Space recommendations per person –4.2 Space requirements for equipment, food stations4.3 Function room capacities –4.4 The no-show factor –4.5 Pros and cons of different […]

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Event Food and Beverage Catering Guide [2020]

Event Food and Beverage Catering Guide

Guide to Successful Event Food and Beverage CateringContents1 Guide to Successful Event Food and Beverage Catering2 Working with caterers3 Planning Food & Beverage Functions – Guidelines A-Z 3.1 1. Set up an F&B expense worksheet 3.2 2. Two-step process to create a checklist and timeline3.3 3. F&B function specifications4 Food & Beverage Catering Contracts4.1 If booking more than six […]

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Meeting and Event Registration Guide [2020]

Meeting Event Registration Guide

Event registration just HAS to be done right – accurately, efficiently, and user-friendly. Registration is often the first point of contact, and it creates a first impression of what can be expected during your meeting or event – good or bad! It can cost your organization in lost revenue if prospective attendees get frustrated when […]

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Budgeting for Meetings, Functions or Events Guide [2020]

Budgeting Meetings Functions Events Guide

If you have a financial backgroundContents0.1 If you have a financial background0.2 If you are less experienced with budgeting0.3 Budgets are not set in stone0.4 Budgeting Guidelines0.5 Financial Goals0.6 Break Even0.7 Expense and Revenue0.8 Taxes, surcharges or fees, service charges, gratuities 0.9 Attrition Contingency Fund1 Budgeting Break-Even Analysis1.1 Budgeting Checklist1.2 An example of how to divide […]

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Meeting and Event Contract Guide [2020]

Contracts don’t have to be intimidatingContents1 Contracts don’t have to be intimidating1.1 Yes, contracts set boundaries that you must stay within, but they also protect you –1.2 The process may be complex, but it does not have to be difficult –1.3 Contractual negotiations are evolving with the speed of light –1.4 Attrition Clause2 Signing the Contract –2.1 Do’s 2.2 […]

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Ethics and Etiquette in the Event Planning Industry Guide

Guide to Ethics and Etiquette in the Event IndustryContents1 Guide to Ethics and Etiquette in the Event Industry1.1 Understanding Ethics1.2 What to practice1.3 Trouble spots to avoid1.4 Suggested Industry Etiquette (Professional Courtesy) Ethics, as defined by Encarta Dictionary, is “a system of moral principles governing the appropriate conduct for a person or group.” In today’s […]

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Mega Event Planning Resources [2020]

Download Event Registration ChecklistsContents1 Download Event Registration Checklists2 Planning Helper’s Favorite Web Resources3 Planning Helper’s Favorite Industry Resources4 Planning Helper’s Favorite Podcasts5 Planning Helper’s Favorite Books The checklist and timeline samples provided by Planning Helper are incomplete and meant for use as guidelines to help you create checklists of your own with content that applies to the unique needs […]

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Event Virtual Meeting Guide [2020]

Guide to Virtual Meetings

Face-to-Face?  Virtual Meeting?  Or Both? Contents1 Face-to-Face?  Virtual Meeting?  Or Both? 1.1 What exactly is a virtual meeting or event?1.2 Real-time or on-demand viewing2 Virtual Meeting Types2.1 Type I.  Web conferencing3 Type II.  Private Wide Area Network (WAN)4 Type III.  Satellite Broadcasting5 How to Create Effective Virtual Meeting Checklists6 Online Meetings7 Training Webinar8 Webcast9 Videoconferencing10 Satellite Broadcasts […]

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Planning Helper Mega Glossary [2020]

Planning Helper Glossary The Planning Helper Glossary defines terms as they pertain to the meeting and event planning industry. If a term is commonly used interchangeably with another, it is so noted within the term’s definition for clarification purposes. Some terms have been included from the APEX Glossary, a product of the Convention Industry Council. […]

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