How to find reliable and creative caterers – Make inquiries of members in your own group who know caterers in the area Ask for referrals from other groups similar to yours Ask for referrals from caterers you have worked with in your local area Post on-line inquiries in your favorite communities Request a list of caterers who are members […]
Continue readingA webcast or web event is a broadcast that is conducted using the Internet rather than a satellite for transmitting to audiences anywhere in the world where access to adequate high-speed Internet is available. Presentations can be filmed live on video camera(s) and broadcast in real time using streaming media technology (video, sound and data) […]
Continue readingEvent PurposeContents0.1 Event Purpose0.2 Determining overall goals and objectives0.3 Event Financial goals0.4 Sponsorship goals0.5 Attendee goals1 Communicate what you know A clearly stated purpose of an upcoming meeting or event with an outline of what will be discussed or take place is important for those being invited to receive and understand. If they are uncertain […]
Continue readingIf you are working with a group that has produced meetings and events in the past, it is probable that a good financial history will be available to serve as a checklist when initiating the budget process. But if this is a first time event, listing all the expense items and potential revenues will be […]
Continue readingBefore confirming with a hotel, venue or facility Be sure you understand the extent of your audiovisual needs so you can verify during the site selection process that function space will be adequate to handle set-up for audiovisual (AV) equipment and that the technical interface (high speed Internet, bandwidth, satellite downlinking) is compatible with your program needs. Communicate carefully with the committee […]
Continue readingWelcome, How many of your own event team, temps and/or volunteers will you need to schedule onsite? I wish there were an easy answer to this question, but the good news is that there is a base line you can use for a starting point. From there you will go up or down on the number of […]
Continue readingIf you will be involved in all aspects of the planning process for an upcoming event, the Overall Event Timeline will be very important to you … your guiding light. Without it, you can easily become lost. All other timelines for individual areas of responsibility will stem from the Overall. You will use most of the steps from […]
Continue reading
Guide to Accommodation for Meetings and EventsContents1 Guide to Accommodation for Meetings and Events2 Hotel priorities when evaluating group business3 Negotiate effectively to avoid attrition penalties4 Why you need to clearly understand the demographics of your group5 So, what should you do to succeed in a seller’s market?6 Lodging Guidelines Step-by-Step6.1 Lodging Checklist Instructions 6.2 Prepare a Timeline for Booking Group Sleeping […]
Continue reading
Regardless of the type of site, you will be responsible for selecting or recommending, the advance preparation and the process of research, evaluation, and decision-making will be similar. The timeline for beginning the process will be different, of course, based on whether you are selecting a city for a multiple-day conference that will occur two […]
Continue reading
Details – Details – DetailsContents1 Details – Details – Details1.1 Finalizing 30-Days in Advance2 Function Specifications3 Vendor and Service Provider Documents4 How to estimate space needed for meeting and function setups4.1 Space recommendations per person –4.2 Space requirements for equipment, food stations4.3 Function room capacities –4.4 The no-show factor –4.5 Pros and cons of different […]
Continue reading