Online Meetings Guide [2020]

Web-based software makes it easy to set-up and conduct online meetings.  The process is similar to making advance arrangements for a telephone conference call through an Internet service provider.  Charges will be based on the type of services you request for collaborative sessions and if you prefer to have online tech support during the meeting […]

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Choosing Your Food & Beverage Caterer Guide

How to find reliable and creative caterers  – Make inquiries of members in your own group who know caterers in the area  Ask for referrals from other groups similar to yours Ask for referrals from caterers you have worked with in your local area Post on-line inquiries in your favorite communities Request a list of caterers who are members […]

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Event Webcasting Guide [2020]

A webcast or web event is a broadcast that is conducted using the Internet rather than a satellite for transmitting to audiences anywhere in the world where access to adequate high-speed Internet is available.  Presentations can be filmed live on video camera(s) and broadcast in real time using streaming media technology (video, sound and data) […]

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Event Fulfilling Purpose, Goals, Objectives

Event PurposeContents0.1 Event Purpose0.2 Determining overall goals and objectives0.3 Event Financial goals0.4 Sponsorship goals0.5 Attendee goals1 Communicate what you know A clearly stated purpose of an upcoming meeting or event with an outline of what will be discussed or take place is important for those being invited to receive and understand.  If they are uncertain […]

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Event Budgeting Checklist [PDF & Excel]

If you are working with a group that has produced meetings and events in the past, it is probable that a good financial history will be available to serve as a checklist when initiating the budget process.  But if this is a first time event, listing all the expense items and potential revenues will be […]

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Creating an Audiovisual Checklist [PDF & Excel]

Before confirming with a hotel, venue or facility Be sure you understand the extent of your audiovisual needs so you can verify during the site selection process that function space will be adequate to handle set-up for audiovisual (AV) equipment and that the technical interface (high speed Internet, bandwidth, satellite downlinking) is compatible with your program needs.  Communicate carefully with the committee […]

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Overall Timeline for Meetings and Events [PDF & Excel]

If you will be involved in all aspects of the planning process for an upcoming event, the Overall Event Timeline will be very important to you … your guiding light.  Without it, you can easily become lost.  All other timelines for individual areas of responsibility will stem from the Overall.  You will use most of the steps from […]

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Accommodation for Meetings and Events Guide [2020]

Accommodation for Meetings and Events Guide

Guide to Accommodation for Meetings and EventsContents1 Guide to Accommodation for Meetings and Events2 Hotel priorities when evaluating group business3 Negotiate effectively to avoid attrition penalties4 Why you need to clearly understand the demographics of your group5 So, what should you do to succeed in a seller’s market?6 Lodging Guidelines Step-by-Step6.1 Lodging Checklist Instructions 6.2 Prepare a Timeline  for Booking Group Sleeping […]

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Site Selection for Event Guide [2020]

Site Selection for Event Guide

Regardless of the type of site, you will be responsible for selecting or recommending, the advance preparation and the process of research, evaluation, and decision-making will be similar. The timeline for beginning the process will be different, of course, based on whether you are selecting a city for a multiple-day conference that will occur two […]

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