Preparing a detailed checklist before contacting caterers about any food and beverage (F&B) function you are planning is a must.  It will prove to be an enormous time-saver for you and gratefully appreciated by your caterer.

There will be a big difference in the checklist you create for a planned meal function based on the type of venue you select.  If you book a full-service hotel, standard linens, dinnerware and tableware, tables and chairs, kitchen equipment and so on will be provided for you.  If you book a free-standing venue – one that does not have a fully equipped kitchen and no inventory of supplies on-site – your checklist will have to be extended to include equipment rental and set-up arrangements through another vendor.  Instructions to help you think out the entire process is available in the link below to the Overall Event Checklist in Before You Book.


Food & Beverage Catering Checklist [PDF Download]

The checklist and timeline samples provided by Planning Helper are incomplete and meant for use as guidelines to help you create checklists of your own with content that applies to the unique needs of your meeting, event or function. The next step in the planning process will be to use the checklist to develop a timeline that designates when each task needs to be started in order to complete it on time.