Category Archives for "Planning"

Overall Timeline for Meetings and Events [PDF & Excel]

If you will be involved in all aspects of the planning process for an upcoming event, the Overall Event Timeline will be very important to you … your guiding light.  Without it, you can easily become lost.  All other timelines for individual areas of responsibility will stem from the Overall.  You will use most of the steps from […]

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Accommodation for Meetings and Events Guide

Accommodation for Meetings and Events Guide

Guide to Accommodation for Meetings and Events In many areas of the United States, the lodging industry has recovered from a deep decline in the economy and meeting planners are facing a seller’s market where negotiations with hotels and other lodging facilities are tougher. Unless you are booking short-term (usually within 30-60 days of your event), […]

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Site Selection for Event Guide

Site Selection for Event Guide

Regardless of the type of site, you will be responsible for selecting or recommending, the advance preparation and the process of research, evaluation, and decision-making will be similar. The timeline for beginning the process will be different, of course, based on whether you are selecting a city for a multiple-day conference that will occur two […]

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Setup Guidelines Meetings Events Guide

Setup Guidelines for Meetings and Events Guide

Details – Details – Details Finalizing 30-Days in Advance Detailing your set-up instructions is one of the most important documents that you will prepare as a meeting and event planner.  Your organizational skills and attention to detail will be most critical here and will set you apart from the norm if you are really good at […]

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Event Food and Beverage Catering Guide

Event Food and Beverage Catering Guide

Guide to Successful Event Food and Beverage Catering Planning food and beverage functions can be one of the most enjoyable and rewarding components of your job as a meeting or event coordinator, but it can also be one of the most frustrating. If you have already established a good working relationship with a caterer, you […]

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Meeting Event Registration Guide

Meeting and Event Registration Overview

Event registration just HAS to be done right – accurately, efficiently, and user-friendly. Registration is often the first point of contact, and it creates a first impression of what can be expected during your meeting or event – good or bad! It can cost your organization in lost revenue if prospective attendees get frustrated when […]

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Budgeting Meetings Functions Events Guide

Budgeting for Meetings, Functions or Events Guide

If you have a financial background For larger meetings, events or social functions it will usually be a financial officer or a volunteer with a financial background who will be responsible for creating the overall budget.  If your qualifications fall into that category, this section may be a “no-brainer” for you and you can skip […]

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Meeting and Event Contract Guide

Meeting and Event Contract Guide Contracts don’t have to be intimidating The responsibility of negotiating and approving or recommending approval of contracts is usually one of the most intimidating for many event planners and coordinators to approach! But, similar to budgeting, once you get over the hurdle of the unknown and become comfortable with the process and the […]

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Ethics and Etiquette in the Event Planning Industry

Ethics and Etiquette in the Event Planning Industry Ethics, as defined by Encarta Dictionary, is “a system of moral principles governing the appropriate conduct for a person or group.” In today’s global economy and diverse cultures, that definition can be interpreted in a multitude of ways which makes it complicated! But understanding ethics can be […]

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Event Planning Resources  

Planning Helper’s Favorite Web Resources BIZZABO – 22 EVENT PLANNING RESOURCES FROM EVENT EXPERTS Endless Events – Free Event Planning Resources Planning Helper’s Favorite Industry Resources Professional Convention Management Association (PCMA) Convention and Visitors Bureau Locator (empowerMINT) Convention Industry Council (CIC) National Association of Catering and Events (NACE) Association of Destination Management Executives (ADME) International Association […]

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