Category Archives for "Planning"

Educational Webinars Guide

An educational webinar differs from an on-line meeting because it is usually limited to one-way transfer of audio (voice-over) from the instructor(s) to an audience of individuals or small groups viewing from computers or mobile devices in geographic locations anywhere in the world where access to the Internet is available.  Advance registration with email addresses will […]

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Booking Policies for Meetings, Events, Social Functions

There are certain factors that will apply to almost every contractual agreement you reach with the venues, facilities, vendors or service providers involved in your meeting or event.  We will touch briefly on some of the most common here to give you an idea of what to expect and what to ask.  One provision that you will find in almost all agreements is “attrition,”  and you must […]

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Online Meetings

Web-based software makes it easy to set-up and conduct online meetings.  The process is similar to making advance arrangements for a telephone conference call through an Internet service provider.  Charges will be based on the type of services you request for collaborative sessions and if you prefer to have online tech support during the meeting […]

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Choosing Your Food & Beverage Caterer

How to find reliable and creative caterers  – Make inquiries of members in your own group who know caterers in the area  Ask for referrals from other groups similar to yours Ask for referrals from caterers you have worked with in your local area Post on-line inquiries in your favorite communities Request a list of caterers who are members […]

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Event Webcasting Guide

A webcast or web event is a broadcast that is conducted using the Internet rather than a satellite for transmitting to audiences anywhere in the world where access to adequate high-speed Internet is available.  Presentations can be filmed live on video camera(s) and broadcast in real time using streaming media technology (video, sound and data) […]

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Event Fulfilling Purpose, Goals, Objectives

Event Purpose A clearly stated purpose of an upcoming meeting or event with an outline of what will be discussed or take place is important for those being invited to receive and understand.  If they are uncertain of the purpose and undecided about the benefits of attending, it is unlikely they will participate.  This information […]

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Event Budgeting Checklist [PDF & Excel]

If you are working with a group that has produced meetings and events in the past, it is probable that a good financial history will be available to serve as a checklist when initiating the budget process.  But if this is a first time event, listing all the expense items and potential revenues will be […]

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Creating an Audiovisual Checklist [PDF & Excel]

Before confirming with a hotel, venue or facility Be sure you understand the extent of your audiovisual needs so you can verify during the site selection process that function space will be adequate to handle set-up for audiovisual (AV) equipment and that the technical interface (high speed Internet, bandwidth, satellite downlinking) is compatible with your program needs.  Communicate carefully with the committee […]

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