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Audio Visual (AV) Basics for Meetings, Events, Functions - An Overview
Audio visual enhancement -
No doubt about it! Audio visual services and equipment must be a high priority when budgeting for a meeting, function or event that you are planning. It would be almost impossible for any type of presentation or performance to be compelling and engaging to those in attendance without some kind of audio visual enhancements. AV options span a wide spectrum of equipment and technology ranging from a basic flip chart or PowerPoint presentation to a highly technical videoconference or high energy extravaganza.
Attendee perception of value -
Whatever the reason for bringing people together, the common goal is to have those who attend take away a sense of value and time well spent. The perception of value for a meeting, of course, will depend upon the presenter, content of the program and networking opportunities. But regardless of the type of gathering, appropriate lighting, sound and visuals will play an equal part in determining how successful the experience will be perceived and
remembered.
A word of caution!
It is HIGHLY recommended that an audio visual technician be consulted before you make any booking commitment with a venue or location for your meeting or event. Depending on your program, an audio visual professional may need to -
- Verify that the geographic locations and facilities you are considering to host your meeting or event have the high speed Internet capabilities to handle your program without any lag time or distortion during presentations and that streaming images will be displayed crisply and clearly.
- Verify that the layout of the function space will accommodate your program's specific needs for audio visual equipment setup and production, including rigging of lights if needed, without obstacles, low ceilings, reflecting mirrors or windows that would interfere with visibility or diminish the desired effect of your presentations or performances.