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Lodging Guidelines Step-by-Step

Before booking a block of overnight sleeping rooms for your group, create a checklist then a time line to ensure all necessary arrangements are handled correctly and on time. 

NOTICE -
The checklist and time line samples provided by Planning Helper are incomplete and meant for use as guidelines to help you create checklists of your own that will apply to the unique needs of your meeting, event or function.  Please take a moment to review Planning Helper's Terms of Use.  
    
How to create an effective Lodging Checklist
How to develop an effective Lodging Time Line
 
Once you have your own checklist and time line in place, you will be ready to move forward with booking overnight sleeping accommodations in an organized and timely fashion.  The following booking steps for lodging will help you breeze through the entire process with confidence.

 
   
 bluebullet Lodging Budget
Set-up a lodging budget to forecast and monitor expenses
 bluebullet Lodging History, Group Profile, Calculating Value
Understand the true value of your group room business in advance before contacting hotels or other lodging venues
 bluebullet Lodging Specifications
Present your lodging needs in a concise format easy for venues to understand and follow
 bluebullet Hotel and Venue Booking Policies
Verify booking policies that will differ based on type and size of lodging property
 bluebullet How to Research and Compare Sites and Services in Before You Book
  Make lodging decisions easier using a matrix to compare benefits, features and cost of venues systematically and objectively
 bluebullet Tips on making Initial Inquiries before Request for Proposals in Before You Book
 A four-step process to pre-qualify lodging venues before requesting proposals
 bluebullet How to Evaluate Proposals and Recommend Final Venues in Before You Book
How to evaluate proposals fairly and objectively
 bluebullet Guidelines for Face-to-Face Site Inspection Visits to Verify Suitability in Before You Book
A real necessity to make certain there will be no unhappy surprises when your group arrives for check-in
 bluebullet Negotiating for Group Room Rates and Amenities
Do's and Don'ts
 bluebullet Lodging Contract Review, Revision and Signing Process
 bluebullet Go to Site Selection for info on different types of hotels and venues
 bluebullet Back to Lodging for groups
 bluebullet View all Planning Helper Topics about meetings, events, social functions