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Site Selection Overview
Regardless of the type of site you will be responsible for selecting or recommending, the advance preparation and the process of research, evaluation and decision-making will be similar. The time line for beginning the process will be different, of course, based on whether you are selecting a city for a multiple-day conference or a venue for a local meeting or event.
Depending on the popularity of the area your group prefers and the time of year you want to book your event, you may find it necessary to book further in advance than you would expect. Although booking years in advance may be on hold for the time being due to the current economy, it may still be necessary for high demand locations during peak season.
The reasons for choosing a city are unique to every group, and a Convention & Visitor Bureau (CVB) or a Destination Management Company (DMC) understands that perfectly. They are in business to attract group business to their city or region and can provide invaluable information about resources available to you there. They want to help you find the perfect fit! The CVB will provide assistance at no charge, and they can recommend a qualified DMC for you upon request. More about CVB’s and DMC’s in
Selecting Cities.
If you are new to booking venues and facilities and are not familiar with the different types available, the descriptions provided in
Selecting Venues and Facilities may be helpful to you.